Company Overview
For over 20 years, FoodChain ID has been a leader in the New Food industry, helping companies meet the rising demand for transparency, accountability, safety, and sustainability. Our services include Non-GMO Project verification, USDA Organic certification, BRC and SQF certification, and more. Today, more than 30,000 companies across 100+ countries rely on FoodChain ID to ensure product integrity and food chain safety and transparency—one client, one product at a time.
Position Overview
– Provide administrative and operational support to the global HR team
– Ensure accuracy and timeliness of HR processes, data entry, and system updates
– Coordinate onboarding, meetings, and internal communications to enhance the HR function
– Handle sensitive employee information with confidentiality and discretion
– Flexible role with potential to transition from part-time to full-time hours
Key Responsibilities
Meeting & Onboarding Support
– Schedule HR team meetings, maintain notes, and track action items
– Coordinate IDer Success onboarding sessions, orientations, and interview logistics
HR Systems Administration
– Maintain Pingboard org chart and employee records
– Enter new hire data, including I-9s and background checks
– Create and update employee files in shared systems
– Submit IT tickets for onboarding and offboarding processes
HR Data & Reporting
– Generate and distribute reports as requested
– Support syncing of IT organizational structure with HR systems and Azure directory
TouchPoints & Performance Cycle
– Organize and maintain TouchPoint folders for performance conversations
– Process Personnel Action Forms (PAFs) for annual bonus and merit increases
– Produce and distribute Bonus and EBIP letters annually
Recruiting System Support
– Update and sync data across recruiting platforms (LinkedIn, fcid.com, the insIDer, Handshake)
– Maintain accurate candidate records for consistent tracking and communication
Employee Communication & Access
– Draft and send CEO welcome letters and IDer cards for US-based associates
– Manage Paycom user access for employees and clients
Inbox & HR Team Operations
– Manage the shared HR inbox and route inquiries to Benefits, Payroll, Careers, or HRBPs
– Process time-off approvals for US-based HR team members in Paycom
Qualifications
– Fluency in English written, spoken, read is required.
– Strong attention to detail and organizational skills
– Skilled in Microsoft SharePoint, Teams, and Excel
– Comfortable adopting new technologies and learning software quickly
– Tech-savvy professional with strong ability to troubleshoot and adapt to new tools
– Ability to handle confidential information appropriately
– Experience in a remote environment preferred
Preferred Qualifications
– 2+ years of administration, coordination, or support experience
Contract model: Regular (CLT) 40 hours per week – At least 50% of scheduled hours must fall between 9:00 AM – 4:00 PM CST – full remote.
